EvaStore recognises the importance of managing your documents efficiently and accurately and as such has teamed up with O’Neil Software to become an O’Neil Software Strategic Partner.
O’Neil technology provides industry-leading records management software and hardware which gives us the ability to effectively manage, store, track and retrieve your boxes, files and documents.
oneilCloud is a state-of-the-art Software as a Service (SaaS) application which makes it possible to accurately track and monitor the location and activities of your stored boxes, files and documents throughout our facility, from date of collection to eventual destruction.
When combined with the O’Neil RS-Mobile barcode system, this cloud-based records management system allows documents to be pinpointed to their exact location in real time. On entry to our facilities all documents are scanned, with the highest level of encryption security protecting them while in the cloud. All hosting is carried out by Amazon Web Services (AWS) and continuously monitored by Amazon and O’Neil.
oneilOrder is O’Neil’s latest web portal. It allows you to access and control business records 24 hours a day, from anywhere in the world. View your documents online or place a delivery or collection request. You can see exactly where your files are and even create reports showing where they been stored and for how long. Full Text Search capability allows you to search within any field and narrow the results down using filters.
O’Neil’s RSMobile handheld scanners are used by all of our drivers and warehouse personnel to scan the barcodes on each and every box, file or document you have with us. RSMobile ensures that all documents held in our facility are constantly and accurately tracked whilst in our possession.
Each of your documents are issued unique barcodes upon collection and are immediately scanned onto our system by the driver. This barcode remains with your documents for their entire time with us allowing us to know exactly where they are from the moment they’re collected to the time they are securely destroyed or returned to your care.
EvaStore team members receive the highest level of training in O’Neil technology. For more information on how your files are managed get in touch.