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EvaStore's Document Management Services

EvaStore provides a comprehensive range of document management solutions which are tailored to suit customers’ individual requirements. We handle the protection and management of your archives at every stage of their life cycle, from the initial collection, right through to storage and retrieval, and ending in secure destruction and recycling.

Storage Logo, no EvaStore

Managed document storage services in our custom-built, secure facility, featuring monitored intruder and fire alarm technology, along with CCTV and access control measures. All processes are compliant with and accredited to ISO 9001:2015 quality standards, along with BS4971:2017, for the storage facilities.

Shredding Logo, no EvaStore

Professional document shredding ensures your confidential documents are comprehensively destroyed securely. Our scheduled shredding service meets your retention or regulatory requirements. Certificates of Destruction are issued. All destruction work adheres to BS EN 15713:2009, and staff are vetted to BS7858.

Scanning Logo, no EvaStore

Quality document scanning for either bulk digitisation  of entire paper-based backlogs, or a scan on-demand service for individual files or pages held in physical storage but available via rapid image retrieval. Working to ISO 27001 and BS10008, information security and digital legal admissibility standards.

Based in Shropshire, our location means we have excellent access to provide our services to customers in the Midlands, Mid-Wales, North Wales and the North West but we also have a well established nationwide client base. Irrespective of location, our clients can take advantage of our document storage, document shredding and document scanning services, all of which are provided in a manner that is both professional and efficient and with an unquestionable focus on high customer service. 

Managed storage means you have the peace of mind of having your important documents held in our secure facilities, yet rapidly available on request. Our wide geographical coverage allows us to provide dedicated scheduled shredding services to meet customer’s everyday confidential waste needs. Our expertise in document imaging means that we tailor our scanning solution to meet each customer’s exacting requirements.

Much of EvaStore’s service delivery is underpinned by O’Neil software, the industry leading document management software and hardware solution. As an O’Neil strategic partner, we have the technology and the skills to effectively and traceably manage your boxes, files, documents, images and shredding consoles. We use the systems to manage most aspects of our operation, including scanning barcodes of boxes, files and consoles on collection and delivery, picking items within the warehouse, monitoring review dates and the destruction of your boxes and files in storage.

Protecting & Managing Your Company’s Information

EvaStore offers a comprehensive document management service, including storage, scanning, shredding and collection and delivery. For many years commercial customers have trusted us with their most sensitive information. Our facilities benefit from state-of-the-art security features including 24 hour monitored CCTV, out of hour on-site patrols, security rated shutters, multiple layers of access control and, in the case of the Security Vault, an automatic gas fire suppression system. The O’Neil software system uses individual barcodes to ensure 100% traceability of your documents.

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EvaStore Document Management Premises with Security Shutter

Document Protection Experts

Your business depends upon information and the way it is handled. It is therefore vital to choose a document management partner which you can trust completely. EvaStore is experienced in working with companies which are highly reliant on confidentiality, such as the legal, insurance and healthcare sectors. Our facilities incorporate the highest levels of security and building monitoring and we are pleased to report that as a result there have been no breaches. Our highly trained team of document management specialists are always on hand to meet your day-to-day requirements in terms of collection, storage, retrieval and delivery, along with shredding and scanning.

Convenient Off-Site Management

EvaStore’s network of vehicles operates nationally on a day-to-day basis. This allows businesses to benefit from our off-site document storage, scanning and shredding services regardless of their location. All stored boxes can be retrieved and delivered on demand. Pages can also be scanned individually for immediate digital access to your information. Off-site document management offers many benefits, saving resources such as employee’s time, space and money, and ensuring the Data Protection Act legislation is followed correctly.

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